Members and contacts

Click on the 'New member' button to add a new committee member. Name and email address is all you need.
If you don't have the member's email address, just enter the name. The member will not be able to register at your committee portal yet and can't see the online agendas and minutes but you can still assign items to the member. You can add the email address and send the invitation email any time later.
Select the member type, enter an optional start date and term and select the create agendas and/or create minutes check-box if the member should be able to create/edit/distribute agendas and/or minutes.
Check the 'Committee Admin' check-box if the member should be a committee administrator.

A committee admin can perform administrative tasks on your committee web site. Here are the most common ones:

• Edit committee settings

• Add/delete committee members and contacts

• Edit agendas and minutes

• Moderate comments

• Various other maintenance tasks

The chair person is a committee admin by default.

A contact is a person that is somehow related to your committee but is not a committee member. When you for instance invite a guest to one of your meetings, mycommittee will automatically create a contact (record) for this person.
Contacts can be registered mycommittee users but can not log in to your committee website.

In some organizations, it is common practice for the administrator or secretary to keep the contact information of members up to date. As a committee admin, you will have access to the profile information of all members in your board or committee.

When you edit the contact information of an active member, that member will receive a notification email. This will allow members to review their information after changes.

Note: If your organization uses role-based email addresses, and you need to change a role to a new member, please read the section on role-base emails and follow the steps as described instead of changing the existing contact information to the new member.

Click on the 'More' (…) button in the member card and select the 'Remove member' option. A confirm screen will ask you to confirm the operation.

If the member will still remain a resource for the committee, you can optionally also use the 'Move to contacts' option. This way their contact information will remain available to other committee members.

When you remove a member, the member's access to your committee portal is removed immediately. Removing a member from a committee will not affect their membership to other committees.
The member's historical contributions to your committee (like uploaded documents, comments, etc.) will remain available.

Only ‘Organization administrators’ can remove a person from all committees. Go to the organization home page and click the ‘People’ tab. Find the member and click on the 'More'(…) button on the member card. Select the 'Remove member' option. A confirmation page will show all the committees this person is member of. Click 'Remove' to remove the member from all listed committees.