Documents
The documents area provides central access to all committee documents. Every member of a board or committee can upload, view and download documents in this area. Committees can upload as many documents as necessary. Only the free plan has limited document space.
Documents are currently organized in ‘categories’. (Folders are planned for a future release). You can consider categories as a one-level collection of folders. You can read more about document categories here.
To upload a new document, go to the ‘Documents’ page and click on ‘Upload documents’. Select the destination document category from the drop down and click on ‘Select files’ to choose one or more local files to be uploads. Once all files are selected, click on ‘Upload’. The selected documents are now uploaded and saved to the selected category. All members can view, open and download these documents.
Share documents
Documents can be shared with parent and subcommittees, shared on your public web page or shared publicly with a unique link. To share a document, go to the documents tab, find the document you want to share, click on the ‘More’ button (…) and select ‘Share’. The Share document popup will open.
Share with parent/subcommittees
If you have a parent committee or one or more subcommittees, they will automatically show up on the Share popup. To share, simply select the checkbox in front of the parent or subcommittee. Share works immediately. The document will now show up in the ‘Shared documents’ section of the selected parent and subcommittees.
Note that a parent committee has access automatically to all documents uploaded under ‘Committee settings’ → ‘Committee documents’ via the subcommittees feature. Read more about that here.
Once a document is shared, the shared button will show as a reminder and for easy access to the share popup.
Share on your public web page
If you have a public webpage enabled for your committee, you will have the option to share individual documents on that page. By default, the public webpage is disabled and you have to enable it under committee settings. Learn more about enabling a public web page here.
Share with a unique link
Each uploaded document can be shared with a unique link.
The access key for this particular document is embedded in the link and that means that anyone with this link can download the document. Use this option only for public and non-sensitive documents.
Click on the copy button next to the link to copy the link to your clipboard for easy pasting in messages, emails, etc.
Document versions
MyCommittee provides the option to upload a new version of a document. If you upload a document as a new version of an existing document, the documents are linked together for future reference and a version number is generated automatically and added as a label to the document.
To upload a new version of an existing document, go to documents and find the original document. Click on the ‘More’ button (…) of the document and select ‘Upload new version’. Select the new version from your local file system and click on upload. The newly uploaded document will automatically get a higher version number. You can upload as many versions as required.
You can easily find all versions of a document by clicking the ‘More’ button of any versioned document and select ‘View all versions’. The document version window will show all available versions.
